SCARS 2024 Annual General Meeting

Join us for the SCARS Annual General Meeting!

Time:  May 25, 2024 2:00 p.m. Mountain Daylight Time
Location: Days Inn, 10010 – 179A Street, Edmonton, Alberta T5S 2T1

In addition to the presentation of the 2023 financial statements, along with Committee reports, SCARS membership will be voting for expiring and vacant board positions as follows:

1. Election of Chair, three-year term
2. Election of Treasurer, three-year term
3. Election of one Director-at-Large, three-year term
4. Election of one Director-at-large, one year term remaining
5. Ratification of Board Appointments
   • a) Secretary, (two-year term remaining)
   • b) One Director-at-Large, (two-year term remaining)

Become a Member:
To vote or speak at the Annual General Meeting you must be a member. You may become a member (or renew your membership) by visiting the SCARS website at https://scarscare.ca/membership/, by emailing BOD@Scarscare.ca, or by calling 780-466-7227.

In order to vote, an individual must be a paid member in good standing “for at least 30 days prior to the Annual General Meeting”, i.e., no later than April 24.

Nomination Process:
Election nominations for expiring and vacant board positions will be accepted effective April 8, 2024 and must be submitted to the Secretary via email at bod@scarscare.ca, or mailed to Second Chance Animal Rescue Society Box 3045, Athabasca, AB T9S 2B9 and received no later than April 24, 2024. A package of nominees’ and applicable material will be provided to members at the meeting.

All nomination submissions must include a brief biography, including a statement of what the nominee will bring to the board and society.

Nominations will not be accepted from the floor of the Annual General Meeting unless a Board vacancy occurs as a result of the Chair, Vice Chair, Treasurer, or Secretary position being filled during the Annual General Meeting by a serving Director whose term is not ending at that meeting.

Qualifications of Directors:

Each nominee, to be elected to the Board, must meet all of the following qualifications:

1. Be a member in good standing for a period of at least 30 days prior to the Annual General Meeting (i.e. from not later than April 24, until and including the date of the meeting);
2. Have, on or before the date of election or appointment to the Board, achieved the age of majority specified by the Province of Alberta (currently 18 years);
3. Not be an employee of the Society;
4. Not be a contractor or a vendor to the Society; and
5. Such additional criteria and qualifications as may be established by the Board from time to time and stated in a duly adopted Board policy. Current Board policy provides that the following qualifications are required for the position of Chair:
   • a) Prior experience on the SCARS board or other similar charity, or
   • b) Designated leadership role in a non-profit, or commercial enterprise.

Current Board policy provides that the following qualifications are required for the position of Treasurer:

• a) CPA designation, or
• b) A minimum of two years of accounting study or experience, or
• c) Substantial bookkeeping experience, or
• d) Financial management experience.

It is beneficial if members seeking a Director-at-large have had experience as a SCARS volunteer, foster home or member.

Elected Board Members must agree to, adhere to, and comply with, the SCARS Board and Volunteer policies.