2025 Annual General Meeting

Notice of SCARS 2025 Annual & Special General Meeting

Join us for the SCARS Annual General Meeting 

Time: Saturday, May 31, 2025, 2:00 p.m. Mountain Daylight Time

Location: Days Inn, 10010 179a St NW, Edmonton, AB T5S 2T1

Second Chance Animal Rescue Society (SCARS) will be conducting the 2025 Annual General Meeting (AGM) and Special General Meeting on May 31, 2025, 2:00 p.m. This will be an in-person event.

In addition to the presentation of the 2024 financial statements, and Committee reports, SCARS’ membership will be voting for expiring and vacant board positions and by-law amendments as follows:

1. Election of three Directors-at-Large, three-year term
2. Adoption of recommended By-law revisions concerning the addition of the Board position of “Past Chair”

Become a Member:

To vote or speak at the Annual General Meeting you must be a paid member in good standing at the meeting, and have been a member “for at least 30 days prior to the Annual General Meeting”, i.e. on or before April 30th, 2025. You may become a member (or renew your membership) by visiting the SCARS website at https://scarscare.ca/membership/ or by emailing BOD@Scarscare.ca. You may also call 780-466-7227, and leave a message indicating that you wish to receive a call back regarding becoming a member.

Nomination Process: 

Election nominations for expiring and vacant board positions will be accepted effective April 11, 2025 and must be submitted to the Secretary via email at bod@scarscare.ca, or mailed to Second Chance Animal Rescue Society Box 3045, Athabasca, AB T9S 2B9 and received no later than April 30, 2025. A package of nominees’ information and other applicable material will be provided to members at, or prior to, the meeting. All nomination submissions must include a brief biography, including a statement of what the nominee will bring to the board and society.

Nominations will not be accepted from the floor of the Annual General Meeting unless a Board vacancy occurs as a result of the Chair, Vice Chair, Treasurer, or Secretary position being filled during the Annual General Meeting by a serving Director whose term is not ending at that meeting.

Qualifications of Directors:

Each nominee, to be elected to the Board, must meet all of the following qualifications:

1. Be a member in good standing, and have been for a period of at least 30 days prior to the date of the Annual General Meeting (i.e. from not later than April 30th, and including the date of the meeting);
2. Have, on or before the date of election or appointment to the Board, achieved the age of majority specified by the Province of Alberta (currently 18 years);
3. Not be an employee of the Society;
4. Not be a contractor or a vendor to the Society; and
5. Such additional criteria and qualifications as may be established by the Board from time to time and stated in a duly adopted Board policy. Current Board policy provides that the following qualifications are required for the position of Chair:
   1. Prior experience on the SCARS board or other similar charity, or
   2. Designated leadership role in a non-profit, or commercial enterprise.

Current Board policy provides that the following qualifications are required for the position of Treasurer:

1. CPA designation, or
2. A minimum of two years of accounting study or experience, or
3. Substantial bookkeeping experience, or
4. Financial management experience.

1. There are currently no additional policies associated with the position of Director at Large.

It is beneficial if members seeking a Director-at-Large position have had experience as a SCARS volunteer, foster home or member.

Elected Board Members must agree to, adhere to, and comply with, the SCARS Board and Volunteer policies.